Executive Assistant to CEO at
Maharogi Sewa Samiti, Warora
Title
Executive Assistant

Location
Anandwan, Maharashtra, India
Job Type & Duration
Full-time, 1 year (minimum) 
Background
Maharogi Sewa Samiti, Warora (MSS) is a non-profit organization in Central India founded way back in 1949 by world-renowned social worker and human rights activist, ‘Baba Amte’. MSS has been relentlessly working towards the betterment of stigmatized and marginalized people such as those afflicted with leprosy, hearing & speech impaired, visually challenged, orthopedically challenged and socially & economically backward rural & tribal populace. MSS is spread across 4 main project sites, namely Anandwan, Somnath, Lok Biradari Prakalp and Centre for Social & Environmental Action, which are located in Chandrapur, Gadchiroli and Yavatmal, the most backward districts of Maharashtra State. MSS provides permanent shelter to over 3000 differently abled people who work with dignity to earn their livelihoods created by various developmental initiatives of MSS. Through its integrated approach that combines medical treatment with sustained psycho-socio-economic rehabilitation, MSS has qualitatively enhanced the living standards of over 2.6 Million disadvantaged people so far. 

In the last 6 decades, MSS has grown by leaps and bounds and is today an internationally renowned institution in the field of social work. It houses the largest community of leprosy afflicted and people with other disabilities in India, perhaps in the world. It has become a focal point from where the quintessence of new paradigms of social work and developmental activities is spreading far and wide. 
Roles & Responsibilites
MSS is looking for candidates for the post of Executive Assistant, who can demonstrate strong problem solving, project management and team handling skills. This position will require working closely with the Chief Executive officer (CEO) and the management at the Maharogi Sewa Samiti, Warora. Apart from regular administrative work, the candidate will be responsible for creating, modifying, and ensuring the quality of all the project documents. The candidate will also have to ensure that the specific projects are implemented efficiently, successfully and within the agreed terms and timeline of the project. This will also require the candidate to constantly supervise the project and ensure the activities are being performed on time, collect data to analyze performance and report on progress.

Responsibilities: 

Project Management: 
  • Understand the project’s scope and beneficiaries and create documents as per project's requirement 
  • Monitor projects on an ongoing basis, evaluating progress and quality, managing issue resolution process and taking corrective action as necessary 
  • Communicate regularly about the progress of the project and discussion of various possibilities/ideas with the CDA and accordingly prepare goal, objectives and agendas for next few weeks/months 
  • Communicating the same to the stakeholders in simple language through written as well as verbal communication 
  • Schedule meetings and discussions with the different stakeholders and coordinate their travel and otherwise supporting senior staff as needed 
  • Schedule and coordinate video conferences, speaking engagements, programs and meetings 
  • Monitor budget expenditure in compliance with the donor's requirement 
  • Assisting with producing project documentation like minutes of the meetings for funding agencies 
​
Finance: 
  • Handling purchases and logistics of project staff and visitors 
  • Preparation of vouchers, Utilization Certificates and reports 
  • Communication with funding agencies 

Administration and Office Support: 
  • Assisting the implementation of key project activities under the supervision of the Chief Executive Officer (CEO) 
  • Establishing Memoranda of Understanding (MoU) with partners associated with the project 
  • Ensuring respect of the ongoing MoU with partners 
  • Assisting with writing the management reports of the project 
  • Advising on the writing of the research reports 
  • Records, date stamps and distribution all incoming mails to the concerned official 
  • Maintaining databases and file systems, answering phones, responding to information requests and managing outgoing emails 
  • Manage office including providing infrastructure and assistance to all the departments in smooth running/performing duties, maintenance of equipment, office supplies and resources 
  • Comply and maintain an up-to-date directory of numbers, email IDs and postal addresses 
Prerequisites
  • Excellent communication skills, both verbal and written in English.
  • Strong interpersonal skills
  • Ability to work independently as well as part of a team
  • Strong research skills including collecting and analyzing data from multiple sources
  • Proficient computer skills, especially Microsoft Office applications
  • Ability to listen carefully and execute within changing priorities
  • Strong attention to detail
  • Willingness to take initiative and ability to multi-task
Compensation & Benefits
Commensurate with experience (negotiable, with a variable component depending upon performance). Following facilities may be offered pro bono depending upon candidate’s requirements:
  • Two meals a day at the dining hall
  • Accommodation
  • Internet
  • Medical facilities
Other Information
Life at Anandwan:

Anandwan is the headquarters of MSS and a cooperative village carved out of barren land by crippled social outcasts like leprosy afflicted people, people with disabilities and sections of marginalised tribal communities. It is a 465 acres green complex located 1 km from Warora town in Chandrapur district, on the East side of NH7. 

Anandwan is a very well-connected place housing several educational institutions, hospitals, banks, post office, canteen, production units and all the best facilities such as internet, good quality food and logistics arrangement. 
Anandwan and Warora, both have good staying facilities. If accommodation is made available inside the Anandwan campus, the project staff is required to pay a certain monthly amount towards lodging and boarding charges which will be decided upon based on type of accommodation and conveyed upon recruitment. 
There is a common dining hall that provides very good quality vegetarian meals and breakfast. Indoor sports material, internet facility and other basic needs are available on request. 

Anandwan totally and completely discourages addiction of all sorts, including consumption of alcohol, tobacco or cigarettes. Candidates with such addictions will not be preferred. If any project staff is found practicing such addictions, MSS reserves all the rights to terminate the contract without notice. To maintain communal harmony and promote secularism, Anandwan strongly discourages discrimination based on caste and religion; though people may practice their own religion privately. 

Currently 2500 people are rehabilitated at Anandwan with their families, out of which 97% suffer from some kind of handicap. All of them work hard and earn their living through dignified work. The professionals are ‘Home-Grown’ with most of the in-house infrastructure and facilities developed and managed by these uneducated differently abled soldiers. Hence some adjustment in terms of skill expectations is required on behalf of project staff. It is also expected that the project staff respects people for their achievements. 

Though most of the residents are leprosy afflicted, they are 100% cured, and their past disease is not communicable. To break the stigma related to leprosy and disability, Anandwan residents invest a lot in maintaining cleanliness of premises, tree plantations and in creation conservation of water through voluntary labour. The project staff is expected to participate in such community activities to keep it a clean and safe place. 
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MSS is completely intolerant to addictions such as alcohol, tobacco and smoking at the workplace and inside the campus. They are also completely intolerant to indecent behaviour towards females of all ages inside and outside the campus when on MSS payroll. MSS reserves all rights to terminate the post with a short notice of 7 days if any such complaint is found. ​
Application Deadline
August 16, 2016
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